Coffee shop etiquette for remote workers: Productivity, politeness, and practicality
Working remotely from a coffee shop can be a rewarding way to blend productivity with a change of scenery. These spaces offer ambient noise, delicious coffee, and an opportunity to feel part of a bustling community. But successfully working from a public space requires thoughtfulness. From managing your time effectively to respecting others around you, understanding coffee shop etiquette ensures a positive experience for everyone involved.
Why work from a coffee shop?
Coffee shops are often an ideal choice for remote workers who crave a fresh environment. The background hum of conversation and the comforting aroma of coffee can help spark creativity and focus. Studies suggest moderate levels of ambient noise may boost creative thinking, making these spaces an attractive option for tasks requiring innovation.
Remote workers also benefit from the social stimulation coffee shops offer. Even if you’re not directly engaging with others, being around people can combat feelings of isolation, a common challenge for remote professionals.
The productivity perks
Working from a coffee shop can help you break free from monotonous home office routines. It’s especially useful for tasks requiring a renewed sense of focus. The simple act of transitioning to a different location signals your brain to shift gears, increasing motivation.
Additionally, coffee shops are usually equipped with stable Wi-Fi and plenty of seating options, making them practical for those on the move (or you can simply hop on your hotspot from your phone in many situations.)
However, remember that not all tasks are suitable for these environments. Complex video calls or work requiring multiple screens may be better suited to a dedicated home or coworking space.
Behaving respectfully: Coffee shop etiquette essentials
To enjoy the benefits of working from a coffee shop without disrupting others, it’s essential to follow some rules of good manners. Public spaces are shared, and being considerate will enhance your experience and keep the doors open for future visits.
It’s easy to think that every café or restaurant or airport lounge should be ours to work in whenever we want, but at the end of the day we are guests in somebody else’s space. Their space, their rules - so respect them. Reply to that urgent email on your phone if you have to!
Thank them through the cash register!
Remember, coffee shops are businesses, not free workspaces. Ordering a drink or snack every couple of hours shows appreciation for the venue’s hospitality. If you plan to stay long, consider ordering more than a single coffee.
I try to think of ordering at least once per hour - it’s still cheaper than any coworking or shared office. You’re using space another paying customer could be taking, and maybe their Wi-Fi and power as well. Tipping generously, especially if the staff accommodate your prolonged stay, is a kind gesture.
Choose your seat wisely
Select a seat that suits your needs without monopolising space. If you’re alone, avoid large communal tables during busy times. Likewise, steer clear of prime spots near power outlets unless you genuinely need them.
Be aware that cafes are very cyclical through the day with busy and quiet times. It’s easy to find somewhere quiet and get stuck in to some deep work, headphones on, not bothering anyone - then look up 2 hours later and realise there are people waiting for your table, which could easily seat 3 for lunch, and you haven’t ordered anything in ages. Time to move on!
Keep noise levels in check
Remote work often involves calls, but excessive noise can disturb other patrons. Use headphones for video meetings, and mute yourself when not speaking. If you anticipate an intense discussion, look for alternative locations like coworking spaces or private rooms.
Also do consider the content you’re discussing - is it truly suitable for public broadcast anyway, or would it be more respectful to your client/coworkers and their privacy to do it somewhere more appropriate instead?
If you really are caught on the move, remember you can always suggest taking your side of the call as audio only, if that helps you find a more private location.
Limit your stay during peak hours
Coffee shops experience high traffic during certain periods, especially mornings and weekends. If you notice people struggling to find seats, consider wrapping up your session or moving to a quieter spot. Being mindful of the venue’s flow demonstrates respect for both staff and other customers.
Why not take a stroll during their busiest period - get some exercise, take any audio-only calls, listen to a podcast, or unplug for a while. You can always come back once the lunchtime rush has dispersed, and the servers will be happy to see you again once things quieten down.
Staying safe while working remotely from public spaces
Public spaces come with unique safety concerns. Protecting your devices and personal information is crucial to maintaining security.
Secure your stuff: Your personal belongings in public
Always keep valuables like laptops, phones, and bags within arm’s reach. Never leave items unattended, even in the safest-seeming spots. Be especially careful on outdoor tables, and don’t put your phone down on the table next to your laptop, put it away in your pocket (ideally an inside pocket.) In many cities, theft direct from hands or café tables is sadly a real concern, so pick your spot with that in mind, bearing in mind you’ll be deep in your work and less vigilant than usual. An indoor table may be a better choice, as no one can whizz by on the back of a scooter and snatch your laptop from right in front of you.
If you need to step away from your desk, ask a trusted neighbour to watch your belongings, or carry them with you. A fellow road warrior is a good bet to ask, and perhaps they will need your reciprocal support when they need to go to the bathroom as well!
On the other hand, if they’re a remote worker they’re going to be distracted by the work they came to do, so while they’ll understand, they won’t find it easy to maintain a watchful eye over your stuff as well as theirs. So, ask a solo diner, or a fellow worker who at least has your table in clear line of site, and consider sliding your laptop into your bag first.
Protect your data
Public Wi-Fi networks can be vulnerable to security breaches.
Use a VPN (virtual private network) to encrypt your internet connection and safeguard sensitive data. If available, tethering to your mobile data connection may offer an added layer of protection.
Be aware of your surroundings
Avoid working on highly sensitive or confidential tasks in a coffee shop. Screen privacy filters can prevent prying eyes from accessing your information. If you are working on client IP or with anybody’s personal data, make sure you are not in breach of any privacy agreements you are bound by.
Additionally, keeping your workspace tidy and organised minimises the risk of accidentally misplacing items.
Balancing productivity and politeness
Achieving your goals while remaining a courteous coffee shop patron requires balance. Here are some tips to help you stay productive without overstaying your welcome or becoming a nuisance.
Mastering focus in a busy space Using headphones to block out distractions is key. Noise-cancelling models are especially useful. Music or white noise playlists can help you stay in the zone while still enjoying the coffee shop atmosphere.
Setting clear goals for your session is equally important. Whether it’s responding to emails, drafting reports, or brainstorming, having a defined purpose keeps you on track.
Keep activities appropriate: While coffee shops are suitable for many work tasks, they’re not ideal for everything. Avoid using them as venues for long brainstorming sessions with a group or tasks requiring extensive desk space. Respect the venue’s intended purpose by leaving particularly disruptive activities for elsewhere.
Enjoying the benefits of a flexible workspace
Coffee shops can serve as a bridge between the solitude of home offices and the structure of coworking spaces, they can also help regular home-based workers switch up the energy and find new motivation. In addition, they’re a lifesaver while travelling.
By following a few simple guidelines, you can make the most of these dynamic environments while contributing positively to the shared experience. Creating a positive rapport with coffee shop employees fosters goodwill. Regular patrons who are polite, tidy, and engaging with staff are often welcomed back warmly. A simple smile and “thank you” go a long way.
Taking time to reflect on your surroundings, showing appreciation for staff, and respecting other patrons creates a balanced work environment. Whether you’re crafting a presentation or tackling emails, coffee shops provide both a productive and inspiring place to work.